This job requires US work authorization

Would be good for a student, usually flexible, 20-24 hours must be worked M-F, 8-5

Title:  Administrative Assistant

Description: 

Requisition Id: 3476 

Hourly Pay Rate: $17.67

Hourly Pay Grade: H5 

Expected Work Schedule: Part-Time, 20-24 hours, Flexible within M-F, 8-5

Job Location:  Rolla Office (ROLLA1) 

Closing Date:01/06/2025

Our Culture: The Missouri Department of Conservation supports a culture of trusted professionals that is dedicated to our mission, responsible stewards, and believe in One MDC. 

To learn more about this exciting opportunity, please email the hiring supervisor, ​Patricia D Bryan , at Trish.Bryan@mdc.mo.gov or call 417 2567161x4703 , Monday through Friday 8am - 5pm.

Summary/Objective

Provide clerical support to an assigned department.

Essential Job Duties

• Perform administrative functions, including composing correspondence, coordinating travel and preparing data and documents for presentations.
• Correspond and communicate with internal and external customers via phone, email and in-person discussions.
• Answer departmental process questions for internal and external stakeholders, and provide training, when necessary.  
• Develop brochures, fliers, presentations and other creative displays, as needed.
• Verify and process expense reports and invoices for payment.
• Prepare meeting agendas and take minutes.
• Order office supplies and furniture and manage vendor contracts.
• Handle reservations for public rentals.
• Maintain office supply inventory and make purchases.

Ancillary Job Duties

• Back-up and/or assist other administrative personnel, when needed.
• Troubleshoot office machines.
• Other duties, as assigned.

Education and Experience

• High school diploma or equivalent.
• At least three (3) years of progressively responsible professional experience.

Knowledge, Skills and Abilities

• Ability to use office equipment, such as copier, multi-line phone system, fax machine, scanner, 10 key machine and computer.
• Excellent customer service and communication skills.
• Time management and organizational skills.
• Attention to detail.

Work Environment

• Work is performed in a standard office environment.

Physical Abilities

• Remain in a stationary position 70% or more of the time.
• Constantly operate a computer and other office productivity machinery.
• Frequently communicate and exchange accurate information.
• Clarity of vision at 20 inches or less.
• Regularly lift up to 5 pounds, correctly lift up to 10 pounds.
• Concentrated attention is required at all times.
• Regular attendance is a necessary and essential function.

Disclaimer

This job description is not intended to be all-inclusive; an employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and other management as required.  The Missouri Department of Conservation reserves the right to revise or change job duties as the need arises.  This job description does not constitute a written or implied contract of employment.  Management reserves the right to change job descriptions, job duties, functions, and requirements.